PRIVACY POLICY

Last Updated: 15-March-2025

1. INTRODUCTION

before my Interview ("we," "our," or "us") is committed to protecting your privacy. This Privacy Policy explains how we collect, use, disclose, and safeguard your information when you use our AI interview coaching service, including our integration with OpenAI's language models and Google authentication services. Please read this Privacy Policy carefully. By accessing or using our Service, you acknowledge that you have read, understood, and agree to be bound by this Privacy Policy.

2. INFORMATION WE COLLECT

2.1 Personal Information

We may collect personal information that you voluntarily provide when using our Service, including:

• Name, email address, and profile information
• Account login credentials
• Payment and billing information
• Professional information, including your resume, work history, and educational background
• Audio and video recordings of practice interviews
• Responses to interview questions
• Feedback you provide about our Service

2.2 Google Authentication Information

When you choose to sign in using Google authentication:

• We receive basic profile information from your Google account (name, email address, profile picture)
• We receive an authentication token that allows us to verify your identity
• We DO NOT receive your Google password
• We may receive additional information you have made publicly available on your Google profile

2.3 Automatically Collected Information

When you access or use our Service, we may automatically collect certain information, including:

• Device information (such as your IP address, browser type, and operating system)
• Usage data (such as how you interact with our Service)
• Location information
• Cookies and similar tracking technologies

3. HOW WE USE YOUR INFORMATION

We may use the information we collect for various purposes, including to:

3.1 Provide Our Service

• Create and manage your account
• Process payments
• Generate personalized interview questions
• Provide AI-powered feedback on your interview responses
• Offer personalized interview coaching and advice
• Communicate with you regarding your account or the Service

3.2 OpenAI Integration and AI Processing

• We use OpenAI's language models to generate interview questions, analyze responses, and provide feedback
• Your interview responses and questions may be processed by OpenAI's systems
• We send data to OpenAI's API to generate personalized content for you
• The data sent to OpenAI is subject to OpenAI's privacy policy and data processing terms

3.3 Improve and Develop Our Service

• Analyze usage patterns and trends
• Train and improve our AI models
• Develop new features and functionality
• Test and troubleshoot aspects of our Service

3.4 Marketing and Communication

• Send you promotional emails about new features or services
• Provide updates about changes to our terms or policies
• Respond to your inquiries and support requests

4. THIRD-PARTY SERVICES

4.1 OpenAI Services

• We use OpenAI's language models to power parts of our service.
• When you use our Service, your interview responses, questions, and feedback may be processed by OpenAI.
• Information processed by OpenAI is subject to their privacy policy (available at: OpenAI's Privacy Policy).
• We do not control and are not responsible for how OpenAI uses your information.

4.2 Google Authentication

• We use Google authentication to allow you to sign in to our Service.
• When you use Google to sign in, Google shares certain information with us as described in Section 2.2.
• Your use of Google's authentication services is subject to Google's Privacy Policy (available at: Google's Privacy Policy).
• We do not control and are not responsible for how Google uses your information.

4.3 Other Third-Party Service Providers

We may share your information with third-party vendors, service providers, contractors, or agents who perform services for us or on our behalf, such as:

• Payment processors
• Cloud hosting providers
• Analytics providers
• Customer support services
• Email service providers

5. DATA SHARING AND TRANSFERS

5.1 With Your Consent

We may share your information when you have given us permission to do so.

5.2 Service Providers

We share your information with third-party vendors as described in Section 4.

5.3 OpenAI Data Sharing

• When you use our Service, we share certain data with OpenAI to generate responses.
• This data may include your interview questions, responses, and context about your professional background.
• We do not share your full name, contact information, or payment details with OpenAI.
• Data shared with OpenAI is governed by their privacy policy (available at: OpenAI's Privacy Policy).

5.4 Business Transfers

We may share or transfer your information in connection with, or during negotiations of, any merger, sale of company assets, financing, or acquisition of all or a portion of our business to another company.

5.5 Legal Requirements

We may disclose your information where required to do so by law or in response to valid requests by public authorities.

6. DATA SECURITY

We have implemented appropriate technical and organizational security measures designed to protect the security of your information. However, despite our safeguards, no security system is impenetrable, and we cannot guarantee the security of our systems 100%. We also cannot guarantee that information you supply will not be intercepted while being transmitted to us over the Internet.

7. DATA RETENTION

We will retain your information only for as long as is necessary for the purposes set out in this Privacy Policy. We will retain and use your information to the extent necessary to comply with our legal obligations, resolve disputes, and enforce our policies.

Specifically:

• Account information is retained as long as your account is active.
• Interview recordings and responses may be retained for 120 months after creation.
• Data processed by OpenAI follows OpenAI's retention policies in addition to our own.

8. YOUR PRIVACY RIGHTS

Depending on your location, you may have certain rights regarding your personal information, which may include:

8.1 Access and Update

You have the right to access and update the personal information we hold about you.

8.2 Data Portability

You may have the right to receive a copy of your personal information in a structured, machine-readable format.

8.3 Deletion

You may have the right to request that we delete your personal information in certain circumstances. Please note that some information may be retained for legal or operational purposes even after a deletion request.

8.4 Restriction and Objection

You may have the right to restrict or object to our processing of your personal information.

8.5 Withdrawal of Consent

Where we rely on your consent to process your personal information, you have the right to withdraw your consent at any time.

To exercise these rights, please contact us using the information provided in Section 12.

9. AI TRAINING AND DATA USAGE

9.1 OpenAI Models

• Our Service uses OpenAI's language models, which have been trained on a wide range of internet text.
• The responses generated by these models are based on patterns in that training data and your specific inputs.
• We do not have control over the specific training data used by OpenAI.

9.2 Your Data in AI Systems

• Your interview responses and questions may be used to fine-tune or improve our implementation of AI models.
• We take measures to anonymize or aggregate data where appropriate before using it for improvement purposes.

10. COOKIES AND TRACKING TECHNOLOGIES

10.1 Cookies

We use cookies and similar tracking technologies to collect and store information about your preferences and how you interact with our Service.

10.2 Types of Cookies

• Essential Cookies: Necessary for the basic functions of the website.
• Authentication Cookies: Used to recognize you when you return to our Service (including Google authentication cookies).
• Analytical/Performance Cookies: Allow us to recognize and count visitors.
• Functionality Cookies: Enable enhanced functionality and personalization.
• Targeting Cookies: Record your visit, pages visited, and links followed.

10.3 Your Choices

Most web browsers allow you to control cookies through their settings. However, if you disable cookies, some features of our Service may not function properly.

11. CHILDREN'S PRIVACY

Our Service is not directed to individuals under the age of 18. We do not knowingly collect personal information from children. If we learn that we have collected personal information from a child under 18, we will take steps to delete such information as quickly as possible.

12. CHANGES TO THIS PRIVACY POLICY

We may update this Privacy Policy from time to time. The updated version will be indicated by an updated "Last Updated" date. If we make material changes to this Privacy Policy, we may notify you by email or by prominently posting a notice on our website.

13. CONTACT US

If you have questions or concerns about this Privacy Policy or our practices, please contact us at:

before my Interview

Email: [email protected]

By using our Service, you acknowledge that you have read and understand this Privacy Policy.